Brownsburg Fire Territory
Executive Board Meeting
January 22, 2008

 

Attendees:
Joyce McClain, Brown Township Trustee
Donovan Peoples, Lincoln Township Trustee
Bill Sibbing, Brownsburg Town Council
Chief Oran True, Brownsburg Fire Territory
Tricia Leminger, Board Attorney

Others in Attendance:
Deputy Chief Kevin Whitt
Deputy Chief Jeff Corder
Captain Dan Chubb
Captain Steve Shaffer
Pat Carmean
Mike Tyler

I.  CALL TO ORDER
Mrs. McClain called the meeting to order at 4:00 p.m.

II.  PLEDGE OF ALLEGIANCE
Everyone in attendance recited the Pledge of Allegiance.

III.  MOMENT OF SILENCE
A Moment of Silence was observed.

IV.  ROLL CALL TO DETERMINE QUORUM BY PRESIDING OFFICER
A quorum was determined by Mrs. McClain with all members present.

V.  APPROVAL OF PREVIOUS MINUTES FROM:  December 18, 2007
Mr. Sibbing moved to approve the minutes from the December 18, 2007 Executive Board Meeting.  Mr. Peoples seconded the motion.
Motion carried.

VI.  APPROVAL OF REQUEST TO PURCHASE:  January, 2008
Mrs. McClain moved to approve the Request to Purchase, dated January 2008 in the amount of $273,075.09.  Mr. Sibbing seconded the motion.  Motion carried.  Mrs. McClain explained that in accordance with the scheduling of what member of the Executive Board shall serve as chair, Mr. Sibbing, in his role of Town of Brownsburg representative shall acquire the position of chair for 2008.  Mrs. McClain affirmed that Mr. Sibbing is now Chair of the Brownsburg Fire Territory Executive Board.

 

VII.  EXECUTIVE BOARD ITEMS
Old Business

A.    Station 131 Memorandum of Understanding – Mr. Sibbing stated that, according to Mr. Mark O’Hara, he “passed the baton” to Ms. Leminger regarding this subject.  Ms. Leminger stated that Mr. O’Hara did not contact her regarding taking over the resolution to this issue.  Mrs. McClain will work on resolving this issue.  Mr. Sibbing asked Ms. Leminger to follow-up with Mr. O’Hara.

B. Converted Home Information from Town – Mr. Sibbing requested that Chief True submit an e-mail to Mr. Sibbing regarding this issue.

New Business

A.    Conflict of Interest Forms – The following conflict of interest forms were submitted to the Executive Board for their approval.

Mr. Peoples moved to accept the conflict of interest forms as submitted.  Mrs. McClain seconded.  Motion carried.  The forms will be submitted to the State of Indiana.

VIII.  FIRE CHIEF ITEMS
Old Business

Chief True introduced the following individuals who will be hired as Firefighter/EMT.

      1.      John Zeunik
2.      Devon Bancroft
3.   Tom Drummond

Chief True presented Kerry O’Haver’s wife with Chief O’Haver’s Brownsburg Fire Territory pin/badge and asked her to pin it on him.

Firefighter/EMT Jay Deem was presented with his black helmet, signifying his successful completion of his one year probationary period.

A.  Station 131 Renovation Update -  Chief True stated that the renovation is going well.  Installation of carpet should be completed within the next week or two.  The women’s locker room will be getting an additional shower.

B. Engine 131 Bid Opening Update – Bid opening was conducted on January 15, 2008.  Jon’s Mid America Fire Apparatus, Rogersville, Missouri was the high bid, offering $120,000.00 (with 10-20% down payment).  The bidder understands that the delivery is contingent upon the delivery of the squad.  An Acknowledgement Transfer Release document will be signed at delivery, per Ms. Leminger.  Mr. Peoples moved to approve the sale, based on the timely delivery of the squad.  Mrs. McClain seconded the motion.  Motion carried.  Mr. Peoples made a motion to approve the request to purchase a new Sutphen fire engine, not to exceed $315,000.00, upon legal approval.  Mrs. McClain seconded the motion.  Motion carried.

C.  Chief True stated that the squad is scheduled to be completed by 1200 hours, Saturday, January 26, 2008.  If Mr. Miles from E-One does not call Chief True by Saturday, Ms. Leminger will contact their legal department.  Chief True stated that, upon delivery, the squad will be evaluated by Truck Service, Inc. (formerly Anderson Spring) and the tires will be replaced here in Indiana.

D.  Station 133 Tower Update – The tower is up, and functional.  The on-line service provider will be cancelled.

E.  Policy Manual Changes Provided by Board Members – This subject is tabled until the February Executive Board meeting.

F.  Staff Vehicle Purchases – Chief True stated the territory has received bids on the following staff vehicles.

      1.  Support Services – ¾ ton Chevrolet crew cab – Andy Mohr Chevrolet, $20,890.00 after trade in.
2.Chief Information Officer – Chevrolet Tahoe – Andy Mohr Chevrolet, $26,135.00.

Mr. Peoples made a motion to approve the purchase of said vehicles as outlined above.  Mrs. McClain seconded the motion.  Motion carried.

New Business

A.    Scholarship Announcement – Chief True stated that Jim Miller, Firefighter/EMT has received a $2,000.00 scholarship from the Department of Homeland Security.  Congratulations Jim!

B.     2008 Goals and Objectives – Chief True stated that the 2008 goals he set are 75% complete.  Chief True will develop 2008-2009 Goals and Objectives.

       Chief True stated that he has received a pre-award notification of the Safer Grant.  He would like to hire at the end of 2008, if
       awarded this grant.

 Chief True advised board members of the appointed Division Chief positions as noted.  Pat Carmean, CIO, Dan Chubb, EMS Training, Kerry O’Haver, Fire Training, Mike Tyler, Support Services.  Mrs. McClain moved to approve these appointments and the organizational chart as presented.  Mr. Peoples seconded the motion.  Motion carried.

C.     Ambulance Billing Rates to be adopted – Chief True stated that if Brownsburg Fire Territory becomes a member of the Federal Ambulance Billing Organization, we can file directly with the insurance companies and receive direct payment.  Representatives from Med-Bill advised Chief True that BFT ambulance service rates are low.  Chief True would like to raise the rates to the Medicare/Medicaid billing figures.  Chief True will present board members with further information regarding this subject.  Chief True stated BFT, if a member of this organization, would have to accept the insurance company payment.  Chief True will keep the board updated on this subject.

D.    2008 Uniform Conflict of Interest Disclosure Statements – As previously presented.

E.     Equipment to Disperse -  D/C Carmean presented Equipment to Disperse January 2008 document to board members.  Mr. Peoples moved to approve this list, with a $0 value as presented.  Mrs. McClain seconded.  Motion carried.

F.        Personnel Assignment Update – Chief True gave a brief update of recent personnel assignment updates (Curt Parrott, John Michalke). 

G.    TIF Impact Report – Information was provided in each board member packet.

H.    Monthly Reports –

                        1.      Information Services January 2008 Monthly Report
                        2.      Emergency Medical Services Monthly Report – December 2007
                        3.      Public Education / Public Information January 2008 Monthly Report

IX.  ATTORNEY ITEMS

              A.  Station 132 Bond Claim – Ms. Leminger is still working through this item.
              B.  Non-Reverting Fund – Ms. Leminger confirmed that BFT can have this type of fund.
              C.  Pyramid Construction – Ms. Leminger stated that she has not received any communication from Pyramid.  If she doesn’t receive
                    anything prior to the next meeting, she will send the funds, as previously discussed, and a release.

X.  COMMENTS FROM THE FLOOR

               A.  None.

 XI.  DATE AND LOCATION OF NEXT EXECUTIVE BOARD MEETING

The next Executive Board Meeting will be held on February 19, 2008, 4:00 p.m. at the Brownsburg Fire Territory Headquarters/Training facility.

XII.  ADJOURNMENT
Meeting adjourned 5:43 p.m.